Office Administration: urgently.

Montana Recruitment

Office Administration: Position in Welkom urgently.

To supply an effective administrative support service to the Branch. To ensure all administrative processes, procedures and parameters are followed and maintained.

Skills Requirements:

·       Grade 12 (Matric)

·       Must be Computer Literate

General Rules and Notes to be Applied:

Adhere to the company’s management system (ISO 9001) by:

·       Have awareness of the management system and adhere to the procedures.

·       Adhere to the Health & Safety Regulations & Procedures.

·       Ensuring that training sheets are completed when training is conducted.

Job Description

Receptionist – answering of phones and taking messages and assist with general admin and filing
Opening of COD customer accounts on Sage 300
Assisting customers paying cash / card, recording receipt
Sending quotes and invoices to customers
Creating sales orders and quotes
Processing of sales orders – check stock quantity, shipping and invoicing of sales orders
Creating of job file and recording info on job list, forwarding info to Jhb
Capturing of timesheets and material usages on jobs
Drawing and checking job costing reports
Creating and cancelling of purchase orders/Receipting and invoicing of purchase invoices
Requesting, receipting and processing of stock transfers to and from Branches
Assisting customers with orders over the phone
Changing and adding of bin sequences
Liaising with Head Office eg. Sending through COD invoices for payment, customer payments made via EFT and Merchant payments
Reporting to Branch Coordinator and Branch Manager.
Recon and maintaining a R5000 Petty Cash float for daily expenses
Recon worksheet, prepare bank deposits and receipting of cash received from customers on Sage 300.
Printing of outstanding sales report by the 25th of each month for checking and updating
Liaison with Debtors/Creditors clerk in JHB
Pls send detailed cv in Word format, provide the actual time frames worked at the companies, stipulate salary at current and previous company worked at, reasons for leaving, notice period at current company and also a facial pic to put on your cv as per Client’s request.

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